23. February 2012 17:05
Service providers need an efficient interaction with clients to get work done and minimize stress. But both service providers and their clients have many competing priorities that make productive interactions hard to sustain.
One of the greatest challenges is getting on and staying on the same sheet of music. Any lack of clarity about what needs to be done and who is going to do it, wastes time and effort and builds stress.
TASKey has developed a simple way to create an agreed action plan and to politely follow-up so tasks get done with a minimum of fuss. A simple Plan-on-a... [More]
15. February 2012 12:49
Planning can be one of the most difficult workplace tasks, but it doesn’t have to be. TASKey has developed a simple Plan-on-a-Page template that makes planning easy.
The Plan-on-a-Page template has been used by tens of thousands of people in over 175 countries. The feedback has been that even people with no management training can create a workable plan in around 10 minutes.
Most people already have some form of a plan in their head. The Plan-on-a-Page makes it easy to put this plan into a form that is easy for other people to understand and implement.
The key ... [More]
15. February 2012 12:33
Developing plans that are easy for all team members to understand and implement is not easy. However without a workable plan, a lot of time and effort is wasted trying to achieve a task goal.
The core of team planning is to develop and complete a list of all the items/To Do’s that will achieve the task goal. The list is usually developed in a team meeting and hopefully each team member then manages and does what they need to do.
Communications and more meetings are used to keep the master list up-to-date and to ensure that team members have completed their To Do’s.&nb... [More]
20. January 2012 14:52
There are a lot of critical management processes that can be significantly improved by using technology to automate all or parts of the process. At TASKey and working with our clients, we have found that using software to automate and coordinate many enabling management processes saves time and effort, reduces stress, and achieves goals faster.
Management is about helping people to work together to achieve business goals. The functions of management are: Goal Setting, Planning, Organising, Leading, Monitoring, Communicating and Coordinating. There are many parts of managemen... [More]
16. December 2011 17:02
It can be argued that the greatest weakness in workplaces is the inability of relevant people to keep shared tasks and To Do’s synchronised. This inability wastes a lot of time and effort, causes stress, strains interpersonal relationships, and constrains productivity.
To Do’s are the working level actions done to complete a task. They are generally managed by individuals who personally make lists to keep track of their To Do’s from plans, meetings and other communications. It doesn’t take long for personal To Do lists (even when maintained) to get ou... [More]
23. November 2011 18:50
Most people use some form of a To Do list to remember and decide what they need to do next. The problem with To Do lists is they take a lot of time and effort to create and keep updated.
Imagine what it would be like to have software that scans relevant projects and tasks to find your To Do’s and produces an always up-to-date To Do list for you. All you need to do is tick off To Do’s when they are complete.
TASKey’s smart To Do List software automatically:
finds projects and tasks that are relevant to you
updates task plans, meeting actions, other peoples ... [More]
22. November 2011 14:36
Achieving accountability is relatively simple for a single task. However as the number of tasks increases, achieving accountability becomes harder and harder. Unfortunately in the real world, most people are involved in many tasks, so a simple way to manage personal and organisational accountability is urgently need.
The basic building block of accountability is a single task. With bigger tasks and projects, simply a number of single tasks aligned and implemented together.
Each single task has a context and workflow of To Do’s required to complete the task. &nb... [More]
22. November 2011 14:17
Cultural change happens one person at a time, so everyone needs to know what is happening and what they need to do. Positive accountability ensures that each person knows what they need to do to contribute to organisational change and keeps relevant people informed about actual progress.
Starting at the top of an organisation and letting change filter down is inefficient and takes too long, because there is no consistent structure for personal accountability. People are forced to make it up as they go along, so the change quickly looses direction and momentum.
In simple terms, a ... [More]
18. November 2011 17:37
Gantt charts are an easy way to see if progress is on track. But integrating Gantt charts and keeping them updated and relevant in real-time has been an elusive dream.
The reasons why this has been elusive are:
· Most solutions produce a separate Gantt chart for each project or strategy. Consequently to understand the relationships between projects, strategies, and other tasks; you need to compare the information on a number of Gantt charts.
· Who needs to do what... [More]
2. September 2011 12:52
How can we improve efficiency in our workplace? This is a common question being asked by many managers. Many say that improving efficiency is becoming harder and harder, because most of the easier solutions have been already implemented.
Doing more with less has worked for a while, but most workplaces are having difficulty keeping their heads above water. Many say that the volume of work is increasing, while the number of people available to do the work is staying the same. There is a limit on how much work each person can do, and in a lot of workplaces this limit has ... [More]