Getting things done usually focuses on personal time management. The ability for each person to get things done is very important, but how a person gets things done is usually influenced by what other people are doing.
To get things done fast, the To Do lists of everyone involved need to be coordinated. In today’s workplaces where people depend on each other to get work done, personally maintained To Do lists are no longer enough.
Unless each person’s actions are synchronized with other team member’s actions, it is very hard to keep work flowing. As soon as someone fails to do something in a workflow, it stops. Then some form of remedial action is required to get the workflow back on track. This usually means that other people are required to do actions that were not on their list.
Consequently it doesn’t take long for personally managed To Do lists to become out dated. Then time and effort is required by each person to update their list. This unscheduled time takes time away from doing work, so things get done slower. In addition, people get frustrated and stressed leading to tension between people that can also slow the flow of work.
The simplest way to speed up work is to keep all contributors’ ToDo lists synchronized. This keeps work flowing and avoids the additional time and effort required to get a task back on track.
TASKey has found that a planned workflow to complete a task is the common element in plans, To Do lists, progress reports and feedback to keep relevant people informed. Workflows are usually expressed as an ordered list of actions/ToDos (usually in order of being done). Each action/ToDo needs one or more people to do the action.
This means that agreed workflows (lists of actions/ToDos) in a plan need to be directly linked to relevant peoples’ To Do lists, otherwise it is likely that the action/ToDo will be forgotten or not done. So updating To Do lists is as simple as updating the task workflow.
Therefore linking action/ToDos lists (workflows) to personal To Do lists can keep lists synchronized and work flowing. This synchronization makes it easier to get things done fast.
For methods and tools to get things done fast, visit www.taskey.com and www.worknav.com